Currently, there are two IDIN funded organizing teams that need extra support to help organize their summit. The IDDS Waste summit (which will be held in Cali, Colombia from June 14 – June 29) is looking for 4 Design Facilitators and remote support leading up to the summit from a Communications Organizer, Participant Supporter, and Fundraiser. While the IDDS D’Kar summit (which will be held in D’Kar, Botswana from August 15-30) is looking for one Experience Coordinator, 2 Design Facilitators with Prototyping and CCB experience, and 2 Design Facilitators with Business and Venture Development experience to assist them both leading up to the summit and at the summit in D’Kar.
What is an organizer?
An IDDS organizer is someone who not only organizes an IDDS, but also embodies IDDS and represents it well. Organizers are there to set the example, add to the participants’ overall experience, build friendships, and foster the IDDS spirit throughout every component of organizing the summit. An IDDS organizer is not responsible for having all of the answers, but they are expected to know whom to refer people to when they have questions (e.g. who do I contact about housing and meals? health and safety? projects?, etc.). All international organizers must have attended an entire IDDS or themed summit before.
What’s the time commitment?
The specific amount of time will vary per summit and organizing team. In general, however, organizers meet weekly months leading up to a summit to become acquainted with each other and prepare for the event. During the summit, organizers meet almost daily and live with participants at the main venue and in the communities as well. It is expected an organizer will spend 5-10 hours a week leading up to a summit working remotely with a global team to prepare the summit curriculum and participants, they will arrive to the summit venue about 1 week before hand for preparation and any last minute training, stay through entire summit, and remains at least two days after to help send off participants and close the summit out. The ideal IDDS organizer is then forever linked with their summit – happy to serve as a link to their project teams and communities for any opportunities IDIN may have to share after the summit.
What would be my role?
Though IDDS operates under a more collaborative and flat structure, there are key lead organizing roles and several other important roles an organizer can fill. This year, when you apply to be an international organizer, you will apply to fill a specific role. Though you are applying for a specific role, it is expected you will work closely and collaboratively with the rest of the IDDS organizing team – helping out others when they need extra hands in the true IDDS way. Read more here about how IDDS Organizing Roles operate.
What roles are open and available?
Each of the roles listed below are volunteer opportunities. If your role is expected to be at the summit, the organizing team would cover the cost of your travel, food, and board during the experience.
The IDDS Waste team is looking for:
- Four Design Facilitators – Read about the complete role of the Design Facilitator here. Specifically, the team is in need of people with technical design skills and strong interest or background in waste. Likewise, the team is also looking for people who can serve in more roles that just design facilitator – so it is helpful to mention in your application what other roles you are able to contribute to. This person must be proficient in Spanish and English.
- Communications Organizer: Read about the complete role of the Communications Organizer here. Specifically, the team needs someone to help with communications leading up to the summit. This would be a remote role and you would not be expected to attend the summit. This person must be proficient in Spanish and English.
- Participant Supporter: Read about the complete role of the Participant Supporter here. Specifically, the team needs one person to help participants only until before the summit. This would be a remote role and you would not be expected to attend the summit. During the summit the team will have local organizers supporting participants. This person must be proficient in Spanish and English.
- Fundraising and Sponsorship Coordinator: The team needs someone to help us find funding and sponsorships for the summit. This person would work closely with the lead organizer and should enjoy interacting with various stakeholders. This would be a remote role and you would not be expected to attend the summit. This person must be proficient in Spanish and English.
The IDDS D’Kar team is looking for:
- Experience Coordinator –Read about the complete role of the Experience Coordinator here. The organizing team prefers this role to be a female past participant (to keep a gender balance on the leadership team) and have experience leading and guiding participants before.
- Two Design Facilitators with Prototyping and Creative Capacity Building experience – The team needs preferably one female and male from the developing world to serve as design facilitators. Read about the complete role of Design Facilitator here.
- Two Design Facilitators – with Business and Venture Development background – The team needs preferably one female and male from the developing world to serve as design facilitators. Read about the complete role of Design Facilitator here.
What are the eligibility requirements?
In order for your application to be considered, you must:
- Have attended at least one IDDS before
- Complete the international organizer application form
- Turn in your application by October 31, 2014 at 5pm EST.
Any incomplete applications or applications received after 5pm on October 31, 2014 will not be considered.
What is the selection process like?
Applications will be reviewed first by the IDDS Waste organizing team and the IDDS D’Kar organizing team, respectively. Based on the needs of their summit and the budget available, the organizing team will make their selections and submit them to the IDIN Summits Advisory Committee for approval (to ensure there is no conflict of interest). International organizers can expect to be notified of their status in mid to late November.
What do I do now?
Applications are open now! Review the available summits and roles and apply online here by October 31, 2014 at 5pm EST.
What do I do if I want to help out, but cannot attend the summit?
If you wish to help out a summit (or multiple summits) remotely, there are still many other opportunities for you! Simply fill out the survey here and your name will be added to a repository that organizing teams can use to share other opportunities (such as reviewing applications, advertising summits, translating documents, designing logos, helping develop health guidelines, etc.) as they arise.
Questions or concerns?
Please contact the IDIN Summits Coordinator, Sher Vogel (vogels at mit.edu).